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Some Limitations of IBM Connections

February 7th, 2018 | Posted by elfworld in Connections | IBM - (6 Comments)

As an IBM Champion who is visiting a lot of IBM customers, I often get asked questions about challenges that the users have with some of the products. Very often I can give them the answer. But sometimes I have to go to IBM to ask the product managers for help. And other times I turn to the wonderful IBM Collaboration Solutions community. So, here are my challenges at for the customer I’m working with this week:

  • When you save a file directly from Microsoft Office and up into Files in Connections, you can’t share this file with external users. When you try to share it afterwards, you get a strange error message. This means you have to save the file locally first, and then upload it to Files via the web GUI.
  • When you are in the Windows Explorer plugin, and you drag a file locally from your computer and over to Files, you cannot choose to share the file externally if the Connections solution is running on prem. This actually works in the plugin if the plugin is connected to the cloud version of Connections
  • While you can print a wiki page, you cannot print an entire wiki. Is there a way to do that?
  • Why can’t you print a file from the Files web GUI? You can’t print it in preview mode either. I was expecting to be able to print a file when I opened it in IBM Docs, but no. I can only print it to PDF! Why?
  • I’m not sure I understand the process of adding external users. My customer says that when they add an external user, this user hase to log on at least once before they can start adding this user to communities, or start sharing files with her Is this true?

Any help on these matters will be more than welcome.

There are two types of status postings you can just ignore, even if they try to tell you that you are a bad person for not sharing them.

I bet 5 of my friends won’t…

Batman memeI’m sure you’ve seen these lots of times. One of your friends has copied the text of a status update from someone else and pasted it. They are usually about cancer or depression. After a long text describing the illness you get this at the bottom:

“I’m going to make a bet, without being pessimistic, that out of my Facebook friends that less than 5 will take the time to put this on their wall to help raise awareness of and for those who have [insert illness here]. You just have to copy it from my wall and paste it to yours ”

So, not only content with shouting out that “hey, look what good person I am for doing this,” they also prey upon the conscience of their friends. I mean, who wants to appear to be a bad person not caring about the suffering of others, right?

Wrong! The next time someone post this, just ignore it. You are doing the world (and your newsfeed) a service. And you are a better person than the one who tried to guilt you into sharing.

The only thing you are telling the world by posting it is that not only are you a person who thinks posting a status update about an illness will help fight it. If you really want to make a difference for people with [insert illness here] donate money to organisations working with said infliction. Or volunteer for these organisations. If you want to post and brag about it, that’s fine. But do it without telling everybody how great you are and how awful they are for not doing it.

Actually, posting something like this is the least effective way to fight cancer, depression or what have you. Stop it!

I want to teach my students how fast a photo spreads

Teacher's posterI’m sure you’ve seen this one a lot, especially lately. A well meaning teacher says she wants to teach the kids of her class how fast a photo is spread on the internet. So they post a photo of a sign with this message, and tell everyone to share it. And since you think it’s important that the kids learn how to be careful on the internet, you do just that. DON’T!

First of all, this meme has been going on for over 8 years now (and a lot of times the poster is fake and it’s just someone having fun, and not a teacher). There are hundred teachers who have done it, so there’s no need to do it anymore. We know how fast a photo can spread.

My suggestion is this: Instead of posting your own meme, teach your kids how to google it. They can then use google, find the articles telling how fast a photo spreads, and then learn that they should be careful with photos on the internet. They also learn that they don’t need to spam others with things like this.

Another reason why you shouldn’t spam the newsfeed of your friends with this is that this has been done so much now that people are tired of it. It’s become spam! So most people have started to ignore it. So the more who post these, the more they will be ignored, and then you teach the children that photos are NOT spread as fast as their teacher claims.

So stop sharing these photos as well.

Now, if someone could just teach the parents about being careful with photos on the internet, we might get somewhere…

 

Life of an IBM Champion

February 2nd, 2018 | Posted by elfworld in IBM | IBM Champion | ISBG - (0 Comments)

EgoAs some of you know, I turned 100% freelance last year, and my income is now all down to me in my pursuit of assignments. If you want to book me, either as a user trainer for effective use of mail and calendar (Outlook IBM Notes or Gmail), general courses about IBM Notes, IBM Connections, general collaboration, social media, Microsoft Office, writing and photography, as a developer/architect or writer and photographer, get in touch.

I’m gonna be more active around here from now on. So first a recap about what I’ve been doing lately.

First of all, I was actually made an IBM Champion again for 2018. This year my fellow Norwegian, Robert Farstad, was named a champion too. Yay!

November and December was filled up with me doing user training in IBM Connections for the worker’s union Industrienergi, on behalf of Item. The feedback was great and I’m going to do even more user training next week and later in February. Last time I taught them their new intranet, which is running on IBM Connections, the news stream, how to stay updated on what goes on in IBM Connections and Files. For the latter I also helped them set up the IBM Connections plugins for Windows, Outlook and IBM Notes, as well as the mobile app. The reason I focused mostly on Files is that in my experience that is the ticket in for most users. That’s what makes them really see the potential in a collaborative solution as Connections. The next courses will be all about Activities, another neat feature in Connections.

I also did an IBM Notes project for a company just outside of town in December and January. It was good old fashioned Notes development, with lotusscript and Notes design elements. It was great fun, but I’m trying to get them to see the advantage of starting to go in a more web enabled direction.

As the leader of the Norwegian IBM Collaborations Software User  Group (ISBG) I’ve also been busy arranging meetings and webinars. All our webinars can be seen on our Youtube channel. The webinar is the last Tuesday of every month. If you want to do a presentation, please get in touch with me.

I’ve also done loads of journalistic and photographic assignments. Some of them will be presented in this blog during the spring.

And lastly: If you are thinking about going to IBM’s Think conference this year, get in touch with me as well. I can give you  a $100 discount.

Expect a new blog posting soon.