Domino, Notes and videotape
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Barry RosenThe Norwegian IBM Collaboration Solutions User Group’s (ISBG) spring meeting was held at PwC in Oslo on June 7th and 8th. Around 60 ISBG members, presenters, IBM-partners and people from IBM were there during the course of those two days.

Wednesday started with Roger Johannessen wishing everyone welcome for the very last time as leader of ISBG. From there we moved straight on to Mac Guidera’s keynote. His focus was on how employees today are flooded with too much information. It all just turns into noise. He therefore talked about how IBM’s collaboration solutions can, with the help of cognitive technology, can filter, delegate and prioritise for you.

The systems will lift up what’s important to you, so that you can focus in a much better way. IBM’s solutions will also learn how you work and will help to organize your working day for you.

He talked about IBM Verse, IBM’s web and mobile based mail solution that runs on Domino. You can read his entire presentation here.

What should you choose?

Morten MyrstadMorten Myrstad from The New Company has just become an IBM partner. The first thing he talked about were weather the rumors about the death of the corporate intranet were exaggerated or not.

His point was that the focus should be on people and a change in the company’s culture. You should choose your tools based on this. The keywords are: Management, solutions and learning.

He did a presentation of various solutions for collaboration, like Sharepoint, IBM Connections, @Workplace, Slack, Google Apps, Office, Episerver and some others. It was all a very good walkthrough the various solutions strengths and weaknesses. You can see Morten’s presentation here.

Detective Watson

Oliver BusseBecause of a misunderstanding on part of the soon to be leader of ISBG, Hogne Bø Pettersen, the two next presentations had to switch places. The next presenter was therefore IBM Champion Oliver Busse from We4IT. The techies among the audience loved this presentation and welcomed everything he told about how you can use IBM’s Watson technology in your IBM Notes and web applications with open arms. You can see his presentation here. Demo not included.

The world’s fastest growing IT industry is right now sophisticated attacks on and hacking of companies’ IT systems and infrastructure. Most of the time you get hacked without realizing it until a year or so later. Espen Skjøld from IBM Norway talked about the challenges surrounding  this.

He also spoke of IBM’s service QRadar Advisor, which also uses IBM’s Watson technology to evaluate and validate security measures in a company. This was a very interesting presentation many people liked. You can read it here.

Human Information Processing

Arne NielsenAfter lunch, it was time for Arne Sigurd Rognan Nielsen. He is a former IBM employee. These days he runs his own consultant business called Brainworker. He has worked with a lot of big customers and have helped them to start using collaboration solutions in an effective way. In his session he talked about how he has done this, and via examples from various customers he demonstrated that what’s important is the knowledge and attitude, not the technology. You can read his lecture here.

Next one out was Felix Binsack, IBM Champion and owner of the TimeToAct Group, which were gold sponsors. His company has had great success with their product XCC, which they’ve now sold to IBM. It has now changed its name to IBM Connections Engagement Center (ICEC). This product makes it much easier to transition IBM Connections into a well functioning intranet which can also act as a digital workplace for both web, mobile and pads. Unfortunately we never received his presentation.

Future of web and video conferencing

Thomas Sigdestad from Enonic held a fantastic lecture about progressive web apps. The trend is that the number of mobile apps are decreasing, and instead people develop web apps. This means web web solutions that consists of one dynamic web page, which acts like an app, and which also works offline.

In his presentation he showed several examples, and it’s also a great presentation for Star Wars fans. You can download it here.

Bo Holtemann from IBM Denmark was next. He talked about the partnership between IBM and Cisco. This means you can now integrate WebEx with IBM solutions like IBM Connections. A lot of people have wondered whether this means that IBM’s own video conference solution, Sametime, has been abandoned. But this was refuted by IBM.

The partnership means IBM will be selling Cisco’s WebEx solution for video conferencing. IBM will then take their cognitive technology into this platform. This will make it possible to get your own personal assistant and other helpful functionality. You can see all the details here.

Balloon towerAnd then it was time for speed sponsoring where everybody had to visit one of the sponsor stands. The sponsors then had two minutes to present themselves and their products, before you moved on to the next one.

This was followed by the team competition, which included an audio play, questions, bribing the judges and the building of balloon towers. After this it was a short break before the magical dinner with prizes, speeches, thank you gifts for the board members who are now stepping down and not least Rune Carlsen’s incredible magic show.

An old friend

The next day everybody was up and looked fresh and awake(?) to receive some information from the ISBG board before Barry Rosen from IBM gave his keynote about IBM’s plan for the IBM Notes/Domino platform. He talked about the fact that after you have upgraded to version 9.0.1, there will be no other versions. After this, what you will get are feature packs. These will include upgrades, bug fixes and new functionality.

He also presented a string of new functionality that has already arrived for the platform, and what is expected in the near future. He also presented the fact that you now can choose to use IBM Notes, IBM Verse or Microsoft Outlook with Domino. Both on premise and in the cloud.

Uffe Sørensen then took over and he talked about the “bring your own client”-strategy. It all turned into a very passionate discussion about Notes/Domion. It’s obvious that a lot of people still have great love for the platform. Read the presentation here.

Miki BanatwalaIt was then time for another IBM man. This time it was Miki Banatwala. He told us about IBM Connections Pink and what that platform really is. The idea is that after upgrading to IBM Connections 6, there will be no more new versions of IBM Connections. The idea is to do agile developing and push one update at a time. This is just like Facebook does it. This means you can add functionality and upgrade Connections without the need of creating a big project out of it. Read all about it here.

Germans

Andreas Rosen was next up. He talked a little bit about the German user group and what they had done to increase participation from their members. After his he talked about Salesforce, which is a platform a lot of Notes developers have moved to. This is not strange, because a lot of the principles of the two platforms are very similar.

Rosen told how you can integrate Salesforce with Connections, Domino and the OnTime calendar. Read his presentation here.

Peer PrieserThe next German up was Peer Prieser. He talked aobut how We4IT can help you analyse, develop and modernize your Domino applications. He also talked about how you can use Watson here. Download his session here.

Paul-Christian Garpe from Peda, which were this year’s Platinum sponsors, was next. He talked about the new directive for the protection of personal data that the EU will introduce in 2018. Even though Norway isn’t in the EU, we will be affected by this too. He talked about how IBM’s technology can help you in the preparation for this. Download the presentation here.

REST easy

It was now time for a delicious lunch again, before Anton Löwmar from Edgeguide in Sweden told how their technology could be used to develop and modernize your Domino applications. He also talked about how, with the help of their product, you could integrate data from Domino with Sharepoint and other platforms. Read the presentation here.

Ipad winnerKjetil Herpaasen from Item was the last man out. He did a session that especially the developers in the audience were ecstatic about. He gave us an introduction in Swagger, OSGI-plugins and REST-services. Everything done on the Domino platform. Read his presentation here.

It was then time for the annual ISBG meeting where a new board was elected. I now became the leader, after serving as second in command for the past year. It was then time for a Kahoot quiz. Since it was about Star Wars, I won, but I couldn’t get a price since I’m a board member. There was also prize drawings, and when that wrapped, this year’s spring meeting was over.

The evaluation and feedback afterwards have been great. And the message is clear: We should continue with the spring seminar in the future. In what fashion, remains to be seen. The new board will start working this autumn on what we should do to move forward and meet the drop in attendees. But I can assure you we are motivated!

Bob Voith did his own summary of the spring seminar in his blog here

Oliver Busse also did one

And you can see the entire photo album from the spring meeting here:

ISBG Spring Seminar 2017

Very often, the start page of a wiki in IBM Connections tends to look like this:

Text only wiki

This looks very dull. It’s not very inviting for the users and the need for scrolling will make it harder for the users to find what they are looking for. Yes, you can tell the users to search the wiki, but believe me, they won’t!

I’ll admit it straight away: The wiki pictured above is made by yours truly, and it was made to document how to make wikis (am I meta or what?). The feedback from the users was that while my documentation was really good, it wasn’t very inviting for them to start using it. In this day and age, people want easier access to things. They want pictures and graphics, and their cell phones have spoiled them when it comes to no need for scrolling and having big colorful buttons to push.

A few months later we introduced Skype for Business in our company. And when the time came to create a wiki on how to use Skype for Business, I decided to try and spruce up the documentation a bit more. So this is the start page for the Skype for Business wiki:

Wiki icons

This time the feedback was much better:

  • Users didn’t have to scroll
  • The page looked much more inviting with graphics
  • The icons and text gave a good description of what each link was about

Both the icons and the text are clickable links (I show you how to make image links in a Connections wiki further down in this posting) and we took this even a step further in our next wiki. I can’t take full credit for what I’m showing you next. It was shown to me by Erik Borse from the company Item, and I rolled with it and expanded upon it.

We created a wiki to document our internal processes. From the wiki start page (which I cannot show you), you can click on an icon for Strategy and management. This is the wiki page you arrive at if you click on that icon:

Powerpoint icons

Each box is clickable, and it gives the user a quick and easy way to click on further down in the wiki structure. In addition, each box has it’s own unique color. If a user clicks on the orange box, all boxes and colors on the underlying pages will be orange. This way the user knows she is still within the same subject and page structure.

The really good part here is that there’s no need for the users to design those graphic buttons in a graphical tool You can create them in Microsoft Powerpoint.

  1. Start Powerpoint
  2. Go to the ribbon called Insert:
    Insert ribbon
  3. Click on Shapes:
    Shapes
  4. Choose the shape you want. The mouse pointer will now become a cross hair
  5. Click inside the Powerpoint document, hold the left mouse button pressed and then drag the mouse pointer to the right until you the figure has reached the desired size:
    Shape
  6. Release the mouse button
  7. Double click on the shape to go into editing mode. Add the text you want. If the text gets too big, you can either decrease the font size (just like you would change font size in a normal text document) or click on any of the circles surrounding the shape to resize it by pulling back or forth:
    Shape with text
  8. You can change the color of the shape in the ribbon menu:
    Color ribbon
  9. Click on the shape and make sure it looks like this:
    Shape with text
  10. Copy it (Hold down CTRL+C). If you hear an error sound from Windows, click outside the box and the inside it again to mark it. Try again
  11. Go to the wiki article, put it in edit mode, place the cursor in the spot where you want to paste the shape and paste it (CTRL + V):
    Pasted

PS! Making buttons like this from Powerpoint only works in Windows, it will not work on a Mac! 

What will work on both in Windows, Linux and on a Mac, however, is pasting regular images into the wiki article. And now I’ll show you how to create a link to another wiki-article, so that when a users clicks on an image, that article will load. This method works both for regular images and images created with Powerpoint:

  1. Open the wiki article you want to link to
  2. Go to the URL-field, mark the entire text and click copy it (either by right clicking on it or CTRL + C):
    Copy URL
  3. Go to the wiki article you are editing and click on the image you want to create into a link, right click on it and choose Image Properties:
    Image Properties
  4. The following screen will pop up:
    Image Properties Popup
  5. Click on the tab called Link:
    Link tab
  6. The popup will now give you this form:
    Link attributes
  7. Paste the wiki page address into the URL field. Use the Target pull down field to choose whether this link should be opened in a new window or not
  8. Click OK

That’s it. Now the image will contain a link that will open the wiki page you linked to. Save the wiki article and test that everything works fine (it should).

I’m not saying this is the perfect way to construct wikis, but in my experience it does make wikis look nice and easier to use. And it’s really easy to learn how to do it, without becoming an HTML expert. Of course, if you do know HTML, you can make some pretty impressive wiki designs, but I wanted to show you an easy trick which is more achievable for everyone.

Did you like this tip? Leave a comment either here or on the social media platform where you found it! And give me a follow!