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Yesterday I upgraded Office 2016 manually on my computer. This because I changed my Office 365 subscription to a payment plan that gives me more apps, like Teams and Skype for Business. This made the IBM Connections plugin for Outlook stop working. But thanks to IBM, I managed to fix it. Here’s how you can do the same.

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I’m sometimes asked how you can be sure that something you have posted can only be seen for either friends, or for specific friends, and not by everyone who visits your profile. This is very easy to do.

  1. Open your Facebook profile
    .
  2. At the top, on your cover photo, to the right of your name, you’ll find this button, View as:
    View as
    .
  3. Click on it. You will now be viewing your Facebook profile as it’s shown to the general public, meaning people who’s a Facebook contact:
    View As pubic
    .
  4. You can also check what your profile looks like to a specific Facebook contact. Click on the View as Specific Person link in the black field above your cover photo:
    View as specific person
    .
  5. Start writing the name of the person you are searching for and click on said person’s name when it appears in the list:
    View as -search
    .
  6. Now you can see what this person will se if he or she opens up your profile:
    View profile as
    .
  7. To close this view and go back to your profile as yourself, click on the x to the left inside the black field:
    Close view as
    .
  8. Now you will be taken back to your own profile as yourself

When you are viewing your profile as a public person, or as someone else, you can also click on the views for friends, photos, information about yourself and anything located under the More button to see what they can see of your photos, videos, information and friends list:

View as - other views

 

If you want to check out what is public on your profile, this is a very nice way to do it. You can easily check what photos, information or other things you’ve posted that is completely open on Facebook. You can then go in and change these settings.

Was this tip useful? Any comments about it? Do you have any other requests about things I should show you? Please leave a comment below!

If you have your files in a cloud solution like Dropbox, Box, OneDrive, IBM Connections or Google Drive, you can connect Windows Explorer directly to these services. By doing this, you get direct access to your files from your Explorer window, as if they were stored locally on your computer. You can even access them while offline. Here are all the services I’m connected to:

Cloud services

 

PS: You can click on any of these images to see them in large versions if you want to see a more detailed view!

If I’m composing a new email in my web browser, like in Office 365, Gmail or IBM Verse, I can easily just take a file from any of these services, and drag them straight from Windows Explorer and into the email. Here I’m dragging a Dropbox file over as an attachment into a new email I’m composing in IBM Verse:

Drag from Dropbox to Verse

 

This works just as well in Gmail, Office 365 and most other web based mail services.

However, if I try to do this with a file in IBM Connections, it doesn’t work:

Drag and drop from Connections

 

Someone asked me about this a couple of weeks back, and I told him how you can get around this. Yes, you can drag and drop files in IBM Connections from Windows Explorer and straight into the email. To be able to do this, you must add the file to My Drive in Connections. Here’s how you do this:

  1. Find the IBM Connections file under My Files in Windows Explorer:
    My Files
  2. Right click on it and choose Add to My Drive:
    Add to my station
  3. A window showing you the synchronisation will pop up and then you will be told that the file has been added to My Drive. Click OK.
  4. Find My Drive in the left side menu of Explorer:
    My Drive in menu
  5. Find the file you just synced and simply drag it over to the email, and everything will work just fine:
    Drag into Verse

So you can achieve the same functionality with IBM Connections files, just as you can do with files from other cloud based services.

Note: Mac users will always be able to drag and drop directly into web based email services because they have to add their files to My Drive in order to be able to access them at all.

 

Here are 7 tips about your Facebook settings that you might not know about.

To get to any of these settings you have to click on the pulldown arrow to the right of the question mark at the top of your Facebook stream or page, and then choose Settings:

Facebook settings pulldown

This screen will now open up:

General FB settings

We are going to use the left side menu in this screen to gain access to all the 7 settings. You can click on all photos to see them in larger versions.

Also read: How to always see your Facebook Memories

Here are the 7 tips:

  1. How do people find you on Facebook?
    People can usually find you by searching for you, or maybe even Facebook suggests you as a friend for others. But you can exercise some control over this. In the left menu in Settings, go to Privacy and find the section called How People Find and Contact You:
    FB Privacy
    Here you can set who should be able to send you a friend request, if external search engines should be able to find you on Facebooks and how people can search and find you.
  2. Control who sees what on your timeline and who sees your tags?
    You can also control who should see what you post, and you can even control who should see postings you are tagged in. Go to Timeline and Tagging the left menu under Settings. There you will find all these settings:
    Timeline and tags
  3. Block anything you want
    Go to Blocking in the left side menu of Settings. You will now get a screen where you can do the following:
    – Put people on a Restricted list, which means you can keep people as friends, but hide all postings from them that you share with friends only
    – Block users, which means they are unfriended, can’t search for you, contact you, send you messages or see your profile
    – Block messages, you can stop users from sending you messages on Messenger. However, they will still be able to post on your profile, if you are friends
    – Block app invites, you can add friends who keeps sending you invites to apps to a list here
    – Block event invites, you can add friends you don’t want event invites from here
    – Block apps, here is where you add nametests.com and all other apps (let’s face it, all those apps are annoying)
    – Block pages, yup, you can even block entire Facebook pages
  4. Which language do you want?
    Go to Language in the left side menu of Settings. Here you can set the following:
    – What language should your Facebook be in
    – What language do you want postings in other languages to automatically be translated to and which languages you don’t want to translate
    – Set your postings to be posted in several languages at once
  5.  What should you be notified about?
    Yes, Facebook keeps coming up with new ways to annoy you with notifications. However, you can turn these on and off as you please via the Notifications menu in the left side menu of Settings:
    Notification settings
    On Facebook: here you can set in detail what sort of notifications that should pop up under the notification bell on Facebook. Do yourself a favour and go through this!
    Email: Turn on and off what notifications you want to receive emails from Facebook about
    Desktop and Mobile: Here you can control all the pop ups, buzzing and beeps you can get from Facebook, both on your cell phone and on your computer
    Text message: Turn on and off what sort of text  messages Facebook can send to your cell phone.
  6. What can the public see?
    Under Public Posts in the left side menu of Settings you can control who can follow your public posts (you can be followed by people who aren’t friends, unless you turn this off), comment on them, who can like or comment on public photos or profile info, if you want to have rankings on comments, your public Facebook name and if you want to connect a Twitter account to your Facebook (this means your postings will be posted on Twitter, with a link to your Facebook post).
  7. What does your Facebook profile look like?
    Have you ever wondered what your Facebook profile looks like to other people? Facebook has a really neat way to let you do this. Go to Public Posts in the left side menu of the Settings page:
    Public Posts
    At the bottom there is a link called Want to know what followers can see? View your public timeline:
    What can followers seeClick on this. Your profile will now open up, and you will be able to see how your profile looks for people who are not in your friends list:
    Public Profile
    At the top of your profile, above your Facebook profile photo you see this:
    Change profile v iewClick on this. A search field will now appear and you can search for any of your friends. Click on the name of the person you want to check and you will now see your profile just like that person will see it.

Also read: What happens to your Facebook profile when you die?

Did you like this tips? Do you want me to make tips about anything else on Facebook? Leave your comments below!

 

One of the things I like about  Facebook is that it can show you what you posted on this particular date all the way back to the year when you joined. Facebook is often showing you this functionality in your newsstream:

Facebook Memories

Under the memory itself, you can click on See More Memories to see all the memories for this particular date.

Some days you don’t get to see this memories reminder in your feed. But there is still a way for you to see all of your memories for today.

Simply add an /onthisday after facebook.com in the url in your browser. So the adress will then be: www.facebook.com/onthisday

If you are on your cell phone, simply open your web browser there and write m.facebook.com/onthisday:

On this Day mobile

There you go! See your memories whenever you want.

Please leave your comments and tell me what you think of this (and other) tips for to give any other feedback.

Did you read these Facebook tips?

 

GDPRI’m sure you have received them too. Tons of annoying emails where companies or organisations are explaining to you how they value your privacy, and that because of the new GDPR directive from the EU, they are asking for your consent to continue sending you emails.

Yes, there is a new directive that will soon be put into action. The original date was on May 25th, but it’s now been postponed until June. However there was most likely no need for the company to send you an email asking for your consent. In fact, these emails are most likely illegal and a violation of both GDPR and privacy rules that already are in effect!

In an article in the Guardian,  Toni Vitale, the head of regulation, data and information at the law firm Winckworth Sherwood, says that businesses are not required to ask for your consent. They already have your consent because of the existing 1998 Act, which was made in preparation for GDPR.

Also: Consent is just one of the six legal grounds under GDPR. The others are contract, legal obligation, vital interests, public interest and legitimate interests.

In addition, recital 171 of the GDPR makes it clear that you can continue to rely on any existing consent that they already had from you, which you gave them by signing up in the first place. There is absolutely no reason to ask for your consent again. All an organisation has to do is to make sure the consent met the GDPR standard, and that they are properly documented.

In short: You have received tons of unnecessary annoying emails for no reason other than a lot of consultants wanted to make a shitload of money by preying on the misguided fear that companies could be fined insane amounts of money. Naturally these companies wanted to cover their asses.

Not only that, but by emailing you these GDPR emails, the sender will most likely be breaching the rules set by the Privacy and Electronic Communications Regulations, which makes it an offense to email someone to ask them for consent to send them marketing  by email!

To quote Vitale: “If the business really does lack the necessary consent to communicate with you, it probably lacks the consent even to email you to ask you to give it that consent.”

On the positive side, if you just ignore these emails and don’t click on any of the links in them, you will not receive more annoying marketing emails from the companies that sent them to you…

In these days where Facebook is rocked by the Cambrigde Analytica scandal, more and more people are starting to wake up and reliase how much personal information they are actually giving Facebook. Especially now that Facebook is showing that not only are they not that concerned about protecting your data, they are now even trying to cover their tracks by almost lying about why they shared so much data to third parties.

But do you know exactly what Facebook knows about you? Do you want to find out? It’s very easy.

  1. Go to the pull down menu next to the help button (?):
    Pulldown
  2. Click on it:
    Pulldown
  3. Find the item Settings and click on it:
    Settiings
  4. General Settings will now open up. At the bottom of the list, in small writing, you will find a link called Download a copy of your Facebook data:
    Download a copy
  5. Click on this link. You will now see this page:
    Download
  6. Click on Start My Archive
  7. You will be prompted for your password. Type it in and click Submit
  8. You will then get the following message:
    Start request
  9. Click on Start My Archive
  10. You will now be told that Facebook has started to create your archive, and that you will receive an email to the displayed email adress when the archive is finished.
  11. Click OK
  12. You will now receive an email from Facebook telling you that they have received your request, and that they will send you a new email when your data is ready for download
  13. Go on using Facebook as normal, while waiting for the email from them. This might take a while!
  14. When your Facebook data is ready for download you will get both an email and a notification in Facebook. Click on the link, and you will be taken to this page:
    Download
  15. Click on Download Archive
  16. You will be prompted for your password again. Type it in and click Submit
  17. A zip-file with your data will now be downloaded. Choose where you want to save it. If your browser doesn’t ask you where you want to save it, you will find it in the Downloads/Nedlastinger folder.
  18. Find the file on your computer. The file will be called facebook-[yourname].zip
  19. Doubleclick on it. The file will now open up and show you the contents:
    ZIP
  20. Mark the index file and all the folders by clicking on them while holding down the CTRL key on your keyboard:
    Marked Files
  21. Hold down the CTRL key on your keyboard while hitting the letter C on your keyboard. Alle the files and folders will now be copied.
  22. Go to the My Documents/Documents/Mine dokumenter/Dokumenter folder, right click on it and then click Paste/Lim inn:
    Paste
  23. The index file and all the folders will now be pasted in there. Wait for it to finish copying, it will take a while.
  24. When it has finished copying, double click on the index file.
  25. A web page will now open in your web browser. And you can see
  26. You can now click on the links in the web page’s menu to see exactly what Facebook knows about you, and what you have shared and uploaded.

You can se EVERYTHING you have done on Facebook.

Here’s what I found by going through my own data:

  • The names, numbers, email and adresses of all my phone contacts that I had on my phone up until I removed Messenger from the phone
  • A list of every single call I received or made between 2008 and 2016. The list even told me if the call was a missed call or not
  • A list of every single text message and MMS I sent and received in the same period
  • Every single conversation I’ve ever had on Messenger, even from people how have blocked me or that I have blocked
  • All my interests and pages that I have liked
  • Every single comment and like I have made
  • Every single comment and like YOU have made on my postings
  • Every single song I’ve listened to on Spotify in the period I used Facebook to log on to Spotify
  • Surprisingly few of my photos, but the ones that were there had all comments and likes listed
  • Most videos and live broadcasts, including comments and likes
  • A list of all Facebook friends, including the ones I no longer have in my friends list
  • Every single event that I have created or attended
  • Every single place or device I used to log on to Facebook
  • Every ad I’ve made or (accidentally) clicked, including sponsored postings
  • Every single application I’ve ever used

Imagine having this information for billions of users all over the world. Now, imagine people using stupid Facebook quizzes that give these quiz apps the same access to all of your friends’ data.   The next time people ask you why you should care about privacy, tell them this:

All this data is a total profile on you. And it’s a profile about your beliefs, your political views, your sexual orientation, who your friends are, what you like, what you don’t like… It’s so much, that the people who have all this knowledge about you can actually use it to influence you on what to vote, what to think and even how you behave!

Lately there have been more and more focus on exactly what the Facebook and Messenger apps are doing on your phone. And the revelations have been quite an eye opener for a lot of people. There is no logical reason for Facebook reading your phone contacts list, your text messages or any other content on your phone.

Especially Android users have been affected by this, because on the Iphone there are more restrictions.

However, I’m going to show you how you can use Facebook and Messenger on your phone without having to worry about the Facebook corporation accessing anything on your phone:

  1. If you have the Facebook and Messenger apps installed on your phone, uninstall them now
  2. Open your phone’s web browser (Safari, Chrome, Firefox, Opera Mini etc)
  3. Go to this adress: https://mbasic.facebook.com/
  4. Log in to your Facebook account. If your web browser asks you for permission to give you notifications, you can safely accept.
  5. You will now see the basic version of Facebook:
    FB Basic
  6. Click on the browser’s menu button and choose Add to homescreen:
    How to Geek
  7. An icon will now be placed on your home screen on your phone:
    Icons
  8. Use this icon to open and browse Facebook.

That’s it. Now you can use Facebook and Messenger without having to worry about giving away your data or information about your cell phone contacts and text messages.

Be warned thought, that the basic version of Facebook is just that: Basic. Most of the functionality will be there, but it’s a bit more cumbersome to use. But after a while, you get used to it.

 

In the following days I will post a series of postings showing you how to secure your Facebook account in the best possible way. Each tip will take you less than two minutes to follow. 

I’m sure you have used Facebook to log in to apps an web sites. I am also sure you have used the “comment with your Facebook profile” in comments sections and similar. And of course, you might have played Farmville, taken Nametests questionnaires and so on.

Here’s how to go through the list of your apps to see exactly who and what you have given access to your profile data:

  1. Go to the pulldown menu up in the right corner of Facebook:
    Settings menu
  2. Choose Settings:
    Settings menu choice
  3. A new page will open up. There is a menu to the left. Find the one called Apps:
    Apps
  4. Click on it and a new page will open up where you will see all apps where you use Facebook to log on:
  5. Hold your mouse pointer over one of the app icons, and these two new smaller icons will appear:
    Edit App
  6. Clik on the pencil to see what exactly you give this app access to (warning: You might be shocked):
    Permissions
  7. If you scroll down in the list, you can also see that you give this app permission to do on your Facebook account (warning: This might scare you even more)
  8. To remove permissions, click on the blue check mark to the right, so that it turns white:
    Check box
  9. Click the Save button and you will be taken back to the app list.
  10. You can now do the same with the other apps, or you can simply remove the app completely. Do this by clicking on the x-icon:
    Remov app
  11. You will now be asked to confirm that you want to remove it. You may also be given the opportunity to select a checkbox saying that you want to delete everything you’ve ever posted on Facebook with this app. My recommendation is that you do this! Then click Remove.
  12. Congratulations. You have now taken control of your apps (if you do this with your entire app lists).

 

Some of my real life and Facebook friends, as well as relatives of them, have died. A while after their funeral, you suddenly see that Facebook is telling you that it’s the dead person’s birthday. And then a lot of people who don’t know that this person has passed on are posting birthday greetings. It’s awkward, and can also be hurtful for the dead person’s family and friends.

However, there is a way to prevent this from happening. You can actually decide who should manage your Facebook profile when you die. This person (you can choose more than one) will then be able to do things such as pin a post on your timeline, respond to new friend requests and update your profile picture. They won’t be able to post as you or see your messages.

How to set this up

  1. Go to the pull down menu in the upper right corner and choose Settings:
    Settings menu choice
  2. A new page will open up. At the bottom of the options list under General Account Settings you see a choice called Manage account. Click on the Edit link:
    General Settings
  3. You will see a form called Your Legacy Contact:
    Legacy Contact
  4. Click on the field called Choose a friend and start typing the name of the Facebook contact you want to make your legacy contact. When the person appears in the list, click on her. You will then see this form:
    Legacy contact form

  5. You can edit the message that you want to send to the contact that you’ve added as your legacy contact. If you don’t want to send the legacy contact a message, just click Not Now. They will still be added as your legacy contact, and you will receive an email about it. However, I will strongly advice that you contact your legacy contact about this!

And that’s it. You now have a legacy contact who will take care of your Facebook profile when you die.

Delete the account if you die

If you don’t want to add a legacy contact, but want Facebook to delete your account when you die, you will find a link underneath the form that says Request account deletion:

Deactivate account

 

If you click on that link, this pops up:

Legacy confirm

 

What will happen now is that when you die, and Facebook gets a confirmation from your family, or others, that you indeed are dead, they will delete your account.

Too morbid? No, this is something you should consider about all your online accounts. Who will clean up after you?

What do you think about this functionality and this tip? Is there anything about Facebook you would like a tip about? Leave a comment below!