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GDPRI’m sure you have received them too. Tons of annoying emails where companies or organisations are explaining to you how they value your privacy, and that because of the new GDPR directive from the EU, they are asking for your consent to continue sending you emails.

Yes, there is a new directive that will soon be put into action. The original date was on May 25th, but it’s now been postponed until June. However there was most likely no need for the company to send you an email asking for your consent. In fact, these emails are most likely illegal and a violation of both GDPR and privacy rules that already are in effect!

In an article in the Guardian,  Toni Vitale, the head of regulation, data and information at the law firm Winckworth Sherwood, says that businesses are not required to ask for your consent. They already have your consent because of the existing 1998 Act, which was made in preparation for GDPR.

Also: Consent is just one of the six legal grounds under GDPR. The others are contract, legal obligation, vital interests, public interest and legitimate interests.

In addition, recital 171 of the GDPR makes it clear that you can continue to rely on any existing consent that they already had from you, which you gave them by signing up in the first place. There is absolutely no reason to ask for your consent again. All an organisation has to do is to make sure the consent met the GDPR standard, and that they are properly documented.

In short: You have received tons of unnecessary annoying emails for no reason other than a lot of consultants wanted to make a shitload of money by preying on the misguided fear that companies could be fined insane amounts of money. Naturally these companies wanted to cover their asses.

Not only that, but by emailing you these GDPR emails, the sender will most likely be breaching the rules set by the Privacy and Electronic Communications Regulations, which makes it an offense to email someone to ask them for consent to send them marketing  by email!

To quote Vitale: “If the business really does lack the necessary consent to communicate with you, it probably lacks the consent even to email you to ask you to give it that consent.”

On the positive side, if you just ignore these emails and don’t click on any of the links in them, you will not receive more annoying marketing emails from the companies that sent them to you…

In these days where Facebook is rocked by the Cambrigde Analytica scandal, more and more people are starting to wake up and reliase how much personal information they are actually giving Facebook. Especially now that Facebook is showing that not only are they not that concerned about protecting your data, they are now even trying to cover their tracks by almost lying about why they shared so much data to third parties.

But do you know exactly what Facebook knows about you? Do you want to find out? It’s very easy.

  1. Go to the pull down menu next to the help button (?):
    Pulldown
  2. Click on it:
    Pulldown
  3. Find the item Settings and click on it:
    Settiings
  4. General Settings will now open up. At the bottom of the list, in small writing, you will find a link called Download a copy of your Facebook data:
    Download a copy
  5. Click on this link. You will now see this page:
    Download
  6. Click on Start My Archive
  7. You will be prompted for your password. Type it in and click Submit
  8. You will then get the following message:
    Start request
  9. Click on Start My Archive
  10. You will now be told that Facebook has started to create your archive, and that you will receive an email to the displayed email adress when the archive is finished.
  11. Click OK
  12. You will now receive an email from Facebook telling you that they have received your request, and that they will send you a new email when your data is ready for download
  13. Go on using Facebook as normal, while waiting for the email from them. This might take a while!
  14. When your Facebook data is ready for download you will get both an email and a notification in Facebook. Click on the link, and you will be taken to this page:
    Download
  15. Click on Download Archive
  16. You will be prompted for your password again. Type it in and click Submit
  17. A zip-file with your data will now be downloaded. Choose where you want to save it. If your browser doesn’t ask you where you want to save it, you will find it in the Downloads/Nedlastinger folder.
  18. Find the file on your computer. The file will be called facebook-[yourname].zip
  19. Doubleclick on it. The file will now open up and show you the contents:
    ZIP
  20. Mark the index file and all the folders by clicking on them while holding down the CTRL key on your keyboard:
    Marked Files
  21. Hold down the CTRL key on your keyboard while hitting the letter C on your keyboard. Alle the files and folders will now be copied.
  22. Go to the My Documents/Documents/Mine dokumenter/Dokumenter folder, right click on it and then click Paste/Lim inn:
    Paste
  23. The index file and all the folders will now be pasted in there. Wait for it to finish copying, it will take a while.
  24. When it has finished copying, double click on the index file.
  25. A web page will now open in your web browser. And you can see
  26. You can now click on the links in the web page’s menu to see exactly what Facebook knows about you, and what you have shared and uploaded.

You can se EVERYTHING you have done on Facebook.

Here’s what I found by going through my own data:

  • The names, numbers, email and adresses of all my phone contacts that I had on my phone up until I removed Messenger from the phone
  • A list of every single call I received or made between 2008 and 2016. The list even told me if the call was a missed call or not
  • A list of every single text message and MMS I sent and received in the same period
  • Every single conversation I’ve ever had on Messenger, even from people how have blocked me or that I have blocked
  • All my interests and pages that I have liked
  • Every single comment and like I have made
  • Every single comment and like YOU have made on my postings
  • Every single song I’ve listened to on Spotify in the period I used Facebook to log on to Spotify
  • Surprisingly few of my photos, but the ones that were there had all comments and likes listed
  • Most videos and live broadcasts, including comments and likes
  • A list of all Facebook friends, including the ones I no longer have in my friends list
  • Every single event that I have created or attended
  • Every single place or device I used to log on to Facebook
  • Every ad I’ve made or (accidentally) clicked, including sponsored postings
  • Every single application I’ve ever used

Imagine having this information for billions of users all over the world. Now, imagine people using stupid Facebook quizzes that give these quiz apps the same access to all of your friends’ data.   The next time people ask you why you should care about privacy, tell them this:

All this data is a total profile on you. And it’s a profile about your beliefs, your political views, your sexual orientation, who your friends are, what you like, what you don’t like… It’s so much, that the people who have all this knowledge about you can actually use it to influence you on what to vote, what to think and even how you behave!

Lately there have been more and more focus on exactly what the Facebook and Messenger apps are doing on your phone. And the revelations have been quite an eye opener for a lot of people. There is no logical reason for Facebook reading your phone contacts list, your text messages or any other content on your phone.

Especially Android users have been affected by this, because on the Iphone there are more restrictions.

However, I’m going to show you how you can use Facebook and Messenger on your phone without having to worry about the Facebook corporation accessing anything on your phone:

  1. If you have the Facebook and Messenger apps installed on your phone, uninstall them now
  2. Open your phone’s web browser (Safari, Chrome, Firefox, Opera Mini etc)
  3. Go to this adress: https://mbasic.facebook.com/
  4. Log in to your Facebook account. If your web browser asks you for permission to give you notifications, you can safely accept.
  5. You will now see the basic version of Facebook:
    FB Basic
  6. Click on the browser’s menu button and choose Add to homescreen:
    How to Geek
  7. An icon will now be placed on your home screen on your phone:
    Icons
  8. Use this icon to open and browse Facebook.

That’s it. Now you can use Facebook and Messenger without having to worry about giving away your data or information about your cell phone contacts and text messages.

Be warned thought, that the basic version of Facebook is just that: Basic. Most of the functionality will be there, but it’s a bit more cumbersome to use. But after a while, you get used to it.

 

In the following days I will post a series of postings showing you how to secure your Facebook account in the best possible way. Each tip will take you less than two minutes to follow. 

I’m sure you have used Facebook to log in to apps an web sites. I am also sure you have used the “comment with your Facebook profile” in comments sections and similar. And of course, you might have played Farmville, taken Nametests questionnaires and so on.

Here’s how to go through the list of your apps to see exactly who and what you have given access to your profile data:

  1. Go to the pulldown menu up in the right corner of Facebook:
    Settings menu
  2. Choose Settings:
    Settings menu choice
  3. A new page will open up. There is a menu to the left. Find the one called Apps:
    Apps
  4. Click on it and a new page will open up where you will see all apps where you use Facebook to log on:
  5. Hold your mouse pointer over one of the app icons, and these two new smaller icons will appear:
    Edit App
  6. Clik on the pencil to see what exactly you give this app access to (warning: You might be shocked):
    Permissions
  7. If you scroll down in the list, you can also see that you give this app permission to do on your Facebook account (warning: This might scare you even more)
  8. To remove permissions, click on the blue check mark to the right, so that it turns white:
    Check box
  9. Click the Save button and you will be taken back to the app list.
  10. You can now do the same with the other apps, or you can simply remove the app completely. Do this by clicking on the x-icon:
    Remov app
  11. You will now be asked to confirm that you want to remove it. You may also be given the opportunity to select a checkbox saying that you want to delete everything you’ve ever posted on Facebook with this app. My recommendation is that you do this! Then click Remove.
  12. Congratulations. You have now taken control of your apps (if you do this with your entire app lists).

 

Some of my real life and Facebook friends, as well as relatives of them, have died. A while after their funeral, you suddenly see that Facebook is telling you that it’s the dead person’s birthday. And then a lot of people who don’t know that this person has passed on are posting birthday greetings. It’s awkward, and can also be hurtful for the dead person’s family and friends.

However, there is a way to prevent this from happening. You can actually decide who should manage your Facebook profile when you die. This person (you can choose more than one) will then be able to do things such as pin a post on your timeline, respond to new friend requests and update your profile picture. They won’t be able to post as you or see your messages.

How to set this up

  1. Go to the pull down menu in the upper right corner and choose Settings:
    Settings menu choice
  2. A new page will open up. At the bottom of the options list under General Account Settings you see a choice called Manage account. Click on the Edit link:
    General Settings
  3. You will see a form called Your Legacy Contact:
    Legacy Contact
  4. Click on the field called Choose a friend and start typing the name of the Facebook contact you want to make your legacy contact. When the person appears in the list, click on her. You will then see this form:
    Legacy contact form

  5. You can edit the message that you want to send to the contact that you’ve added as your legacy contact. If you don’t want to send the legacy contact a message, just click Not Now. They will still be added as your legacy contact, and you will receive an email about it. However, I will strongly advice that you contact your legacy contact about this!

And that’s it. You now have a legacy contact who will take care of your Facebook profile when you die.

Delete the account if you die

If you don’t want to add a legacy contact, but want Facebook to delete your account when you die, you will find a link underneath the form that says Request account deletion:

Deactivate account

 

If you click on that link, this pops up:

Legacy confirm

 

What will happen now is that when you die, and Facebook gets a confirmation from your family, or others, that you indeed are dead, they will delete your account.

Too morbid? No, this is something you should consider about all your online accounts. Who will clean up after you?

What do you think about this functionality and this tip? Is there anything about Facebook you would like a tip about? Leave a comment below!

UPDATE: I’ve been told that on a lot of mobile apps, what I’ve described here is still not happening. I think it will eventually happen, it’s just that the change isn’t rolled out yet for you. However, the See All-link is not present in the mobile app if the change hasn’t been rolled out for your yet.

Facebook is slowly rolling out a new algorithm for how it will give you notifications. Every time you post something, and someone comments on it or likes it, you get a notification. If you have commented something, and others comment on it, likes your comment or replies to it, you also get a notification. There are also other notifications, like if you manage a Facebook page, if someone posts something on a page or event you like and so on.

The notifications are shown in the form of a small red circle, with a number telling you how many unread notifications you have, which is displayed in the globe on your Facebook web page and Iphone/Ipad app, or over the bell icon on your Android mobile app. You will also see this red circle with the number over the Facebook icon on your mobile phone or pad.

When you click on the globe, you see a list of the notifications and can choose the ones you want to open:

Notifications

 

Thus far this has been pretty straight forward. Notifications have appeared chronologically, and you’ve seen them all. Not anymore. Facebook is in the process of rolling out a big change.

From now on Facebook will prioritise what notifications they think are important to you. They do this based on your Facebook activities, who and what you interact with and who and what you follow (as far as I know). This means that there will be notifications you might not see, because Facebook have deemed them as not being important to you.

Personally, I find this incredibly annoying. I haven’t been affected by this change yet, but we all will be. Therefore I will now show you how you can see all your notifications.

Below the list of new notifications, you have a little link called See All:

See all notifications

 

Click on this, and you will now see all notifications, in glorious chronological order:

All notifications

 

PS! If you have turned off specific notifications, they will naturally not be listed here. Nor will you be notified about them.

Aren’t there times when you where you are itching to post a scatching status posting about something or someone? But you can’t do it, because you don’t want any persons involved to read your posting.

Luckily Facebook has a function not many people know about that lets you do just that: Post something and then tell what people should not be allowed to read neither the posting itself, or any likes or comments either.

This is how you do it:

Write your posting:

Status posting

 

To the left of the Post button you have a pulldown menu:

Visibility button

 

Click on this button:

Pulldown menu

 

Go to Friends except… and click on it. This screen pops up (I have anonymized people in my list, but you will see your friends’ profile photos, names and workplace):

Friends list

 

In the top of my list I have the two last persons I blocked from seeing a posting. You can see that they are active, because of the red circle behind their names. If I do want them to see this posting, I simply click on the red icon, so that it becomes white:

Uncheck

Now the person in the top of the list will not be included in this exception list.

To choose a person that should not see this new posting, you simply search for their name in the search field:

Search field

 

Type as many letters as needed in the search field until you see the name of the person listed. Then simply click on the circle to the right of their name:

Check name

 

After clicking on it, it will turn red:

Checked

 

If there are other people you want to hide this posting from, simply search for them as well and click on the circle icon behind their names.

When you have found all the names you simply click on the button Save Changes.

However, it can be a good idea to review the list of people you want to block. To do so, click on the little x to the right inside the search field:

Close search

 

Now you can see the list of all the people you have blocked for this posting:

List of blocked people

As you can see I have two people whom I want to block from seeing this posting. The person I removed from the block list is still listed among the others that I’ve chosen, but as we can see the icon behind the name is white, which means he won’t be blocked.

Click Save Changes. You will now return to this screen:

Chosen

 

As you can see on the pulldown button, this posting will now be shown to all friends, except the ones you just chose. You can even see the names of people it should be hidden for it you click on  the pulldown arrow in the button:

Friends except

 

If you change this to Public or Friends, the people you just picked will still see the posting, like everybody else. You choice has to stay on Friends except…

However, the next time you choose Friends except…, all the people you just added to this list will still be listed here. So if you want any of them to see the posting the next time you choose Friends except…, you have to actively remove them from the list.

So that’s how you hide a posting from selected individuals. Neat, eh?

I’m sure you many times have replied to a comment someone has made on a posting on Facebook. But the well formed and well placed comment that you are so satisfied with suddenly becomes a small nightmare. You are constant bothered by notifications when people comment on the original posting.

Well, I got news for you. Because you have most likely done the same thing. And by that I mean you have probably replied to a comment in the wrong way more than once.

This is how you comment on postings on Facebook.

Here we have a posting on Facebook, with comments:

Hugh Hefner

This is the point where a lot of people get this wrong. If you want to comment on the original posting, you do it like this:

First comment

Now everybody who has commented on the original posting will get a notification that I’ve posted a new comment. And that’s how Facebook works.

However, very often people are not replying to the original posting. Instead, they are replying to one of the comments. And that’s where things go wrong.

Do not type your reply as a new comment like this:

Wrong reply

What will happen? Well, everybody who has commented on the original posting will now get a notification that someone else has commented. And everybody will be confused about who you are replying to.

Some of you try to remedy that by tagging the person who made the comment you’re replying to. Like this:

No tagging

Do not do this. Everybody who have commented on the original posting will now get a notification that someone else has commented. And that is not what you are doing. You are replying to one specific comment. In addition, the person you tagged will get two notifications. One telling him that he has been tagged, and another telling him that someone has replied to the original posting.

So how do you reply to a comment, instead of the original posting? Simple. You click Reply under the comment:

Reply

Now, type your reply in this comment field instead:

New reply

Hit Enter, or the Post button your Facebook app, and your reply will now be directly beneath that comment:

Posted reply

Now, only the person who wrote that particular comment will be notified, and not everybody else who have written comments on the original posting. This is also a way to get a discussion thread going.

If someone now wants to reply to your reply, they click on Reply beneath your reply:

Reply to reply

Their reply now will be displayed just beneath yours.

What happens when others make a reply to the original comment? It will be listed under the comment, beneath your reply. And here’s the nice part: Only you and any others who have replied to the comment will be notified about it!

This means that those who made their own comments on the original posting will not be notified. This makes Facebook cleaner and much more enjoyable for everyone. Here’s what a nice discussion should look like on Facebook:

Discussion thread

As you can see someone commented on my posting, I then replied to that comment, and then 6 other people replied to that reply. Notice the grey line to the left that tells you that all these replies belong to the original comment. And at the bottom of the picture, you have two new comments. But those are comments to the original posting, which is not a part of the discussion thread belonging to the first comment.

So now you now you know how to reply and comment on Facebook!

Don’t let the headline fool you. I also show you how you can do this in Outlook, Gmail, Yahoo and other email and calendar clients as well!

I’m a pretty disorganized person who had to force myself to become organized. And I have succeeded pretty well with it, even if I do have a few relapses now and then.

In the past keeping track of my traveling plans, tickets and hotel reservations was pure hell. Especially in the days with printed tickets. For the past 5 years I’ve been using my cell phone to keep track of everything while travelling. And I do not use one app for the hotel reservations, one app for the airline tickets and so on. I import everything into my calendar on my Android cell phone. I used to do the same on my good old Nokia N8, and you can of course do this on your Iphone as well.

First of all: You need an email and calendar application on your cell phone. Personally I’m using IBM Verse, but there are also several other apps for this, including Gmail and Outlook. The application will make it possible for you to read and send email directly from your phone, as well as read and update your calendar. I will show you two ways of updating your cell phone calendar with all of your travelling  plans, tickets and reservations.

From the confirmation page

When you you’ve booked a hotel or flight online, you will get to a confirmation page after the order has been completed. Very often you will find a link, icon or button like this on the confirmation page:

Send to calendar

 

Sometimes you will have to click on it to get suggestions for the various types of calendars and sometimes they will all be listed. In this example I’m using hotels.com. When I click on the button link pictured above I get this:

Choose calendar

 

If your email client is not listed, click on ical Calendar. Since I’m using IBM Verse that’s what I have to do. A screen pops up where I have to put in my email adress:

Email calendar entry

 

Now hit Send.

No matter what method you chose above, you will now receive an email that looks just like a meeting invitation. Simply click Accept or Add to Calendar (or whatever it’s called in the email client you are using) in that email, and the reservation will be added to your calendar, with all the most important details (like reference number, addresses, times, dates and so on).

From the confirmation email

What I describe here will only work if you are sitting on a computer. As far as I know, this is not possible on a cell phone application.

Often when you get a travelling confirmation by email from an airline, or a reservation confirmation from an hotel, the email will sometimes contain a link or button that will look very similar to this:

Add to calendar

 

 

 

Choose your email client. If you are using Google or Yahoo, it will open up your calendar and you will see a web form where you can add details and then confirm that you want to add this to your calendar.

If you choose Outlook or iCal (sometimes this will be called ics) you will be asked to save the ics file to your computer:

Save ICS

 

Open your email client. In my case I’m using IBM Notes since, as far as I know, this can’t be done in IBM Verse (which is the web version of my email) yet. Go to the calendar and find the import function. In IBM Notes it’s under File -> Import A file dialog will pop up. Choose .ics as the file type:

ICS File dialog

 

Navigate to the file, click on it and then click Import. You will be asked to confirm that you want to add it to your calendar. Do this and now it will be imported, with all the details you need.

In Outlook you import ics.files under File -> Open & Export -> Open Calendar:

Add to Calendar Outlook

 

A file dialog will pop up:

Outlook File dialog

 

Navigate to the file, click on it and then click Open. A window for creating a new calendar entry will open. Here you can add additional details if you want. Click Save & Close to create the calendar entry.

Synchronisation

The beauty of all this is that you don’t even have to think about whether you add these entries in the calendar on your cell phone or in the calendar of your email client. The entries are synchronised, both ways, between your phone and the client.

Here’s how my travelling plans look in IBM Verse on my phone:

Cell phone calendar

 

I can open one of these entries by clicking on it. If I click on my hotel reservation I will get the confirmation number, time and date for check in and check out, the address and contact information for the hotel and even details on how to cancel:

Hotel reservation

 

Pretty neat, eh? All your travelling arrangements on your cell phone.

PS! Most email providers also gives you the option to use an online web version of your email. This means that even if you have imported this in your local Outlook or IBM Notes client (or other calendar and email client) this will also be visible in the online web version! This means if you lose your cell phone, you can simply use a computer and log on to your email via web, get the details from your calendar there and then print them out or write them down.

Any ideas for even better ways to do this? Did you find any errors? Did you like this? Hate it? Please leave some feedback in the comments field below!

7 Great Tips About IBM Notes

November 18th, 2016 | Posted by elfworld in IBM | Notes - (2 Comments)

The IBM Notes client is an important tool for a lot of IBM customers. It’s a powerful client (albeit a bit cranky at times), which has a lot of features that people don’t know about.  So here are 7 quick tips to make your work day even more efficient.

1) Find a Notes application/database quickly

There’s no need to spend time looking for a Notes application or database on your workspace or in the bookmark menu. Simply use the search field under the Open-button (or the binoculars if you have docked the Open list). Just start typing the name of the application and Notes will list all the applications containing the letters you are typing. Then you can simply just click on the correct one:

Search

No more time spent looking for applications!

 

2) Create a new email at any time

To create a new email, simply hold down the CTRL key on your keyboard and then hit the M key. A new email will open up. You don’t even need to have your mail application open!

 

3) Create a meeting out of an email

Sometimes an email discussion has gone on long enough. If you feel the time has come to have a meeting you can create a meeting out of an email by right clicking on the email and choose Copy into New -> Calendar Entry:

Copy into New

 

You will now be asked what kind of calendar entry:

Choose calendar entry type

 

Choose Meeting and click OK. A new meeting form is prepared. All people in the To-field will be in the Reuired field and all the people in the Cc field will be in the Optional field. All contents of the email, including attachments will be included (remove the attachments!). Now you can continue scheduling the meeting.

 

4) Paste as plain text

When pasting text from another document into a rich text field in Notes, all formatting from the original source is kept (colors, fonts, tabs and so on). If you want to paste the text into a rich text field, but remove the formatting from the source, simply hold down the CTRL and SHIFT keys on the keyboard while hitting the V key. Now the text is pasted as plain text, and it will be in the same format as the rest of the text in the rich text field. Easy peasy!

 

5) How is your day?

When you start your working day you want to know what’s on  the agenda today. No need to open your calendar for this. Simply open the right sidebar panel called Day-at-a-Glance:

Day at a glance

You can even look at other dates in the past and future as well.

 

6) Trace your history

Did you know that Notes keeps complete track of every single Notes application and document you’ve opened in the seven past days? It’s true! No more brain twisting trying to remember what you did yesterday! Simply click on History in the bookmark menu (under the Open button or under the binoculars if you have docked the Open list), then the date you want to check and finally the name of the application. Now Notes will list all documents you worked with in that application on that date:

History

 

7) Don’t develop a mouse elbow

We all use the mouse too much. But did you know that you can access any action button in a Notes document or view without having to click on them? Simply hold down the ALT key on the keyboard. You will then see a number in the upper left corner of all the action buttons. Simply click on the corresponding number on your keyboard (while still holding down ALT) to trigger the action button.

Example: If you want to send an email, you don’t need to move the mouse button up to the action button Send and on click on it. Simply hold down ALT and hit the 1 key on the keyboard. Neat, eh?

Hope you liked these tips. If you did, or want to add something, leave a comment!