Notes Tips #9: Toolbars

Show Toolbars only when editing

Toolbars are very powerful tools in Notes. In older versions of Notes they were hard to control. Not anymore.

You can use toolbars for a lot of different functions:

  • When editing text (properties like bold, italic, alignment, font type, colors etc)
  • Creating tables (alignment, adding and removing rows etc)
  • Language (selecting a language for spell check)
  • Navigation
  • View displays
  • Widgets
  • Address field
  • And others

Notes will automatically display and activate toolbars for certain functions. Take text properties for example. When you are typing inside a rich text field, the toolbar for text properties will automatically appear.

And if you create a table, it will automatically show you the toolbar for tables. It will do this for all functionality where a toolbar is usually needed. However, if you select View -> Toolbar -> Hide All Toolbars even these toolbars will be hidden.

You can also choose that certain toolbars should always be displayed. You do this by clicking on the menu View -> Toolbar and then selecting the toolbar you want to display.

There are some toolbars, like widgets, that will never be displayed while editing. If you want to see that toolbar, you have to activate it like described above.

Beware, though: If you choose that the toolbar for text properties should always be displayed, and you start editing a text field, you will see two toolbars for text editing. This is because Notes automatically displays it anyway, but when you have chosen to always show it, it will appear twice. That is just plain wrong, HCL!

Before notes 9.0.1 toolbars were always active. They were even active when you were editing fields where they couldn’t be used. This lead to error messages when clicking on them.

Thankfully Notes is now deactivating toolbars when you are in a context where they can’t be used:

Deactivated toolbars in Notes


But you can take even more control. You can tell Notes to show the toolbars only when you really need them. You do this by clicking on the menu selection View -> Toolbar -> Show Toolbars only When Editing

Now the toolbars will only appear when you are in a context where a toolbar is needed. PS! This will also hide toolbars that aren’t necessarily used in a editing context (like the address or widget toolbars).

If you don’t want to use the toolbars, you can simply hide them at all times (and maybe use shortcuts instead) by clicking on the menu selection View -> Toolbar -> Hide All Toolbars. You have to deactivate Show Toolbars only When Editing before you can choose this.

Do you have any questions? Just ask below.

Read all Notes tips here!


5 thoughts on “Notes Tips #9: Toolbars”

  1. Try moving the toolbars. Move one of them. Close Notes. Open Notes. The Toolbar is somewhere – not where you moved it to. Notes NEVER remembers the position. I hate it! HCL, please fix it!

  2. This has been happening to me ever since 9.0.1 FP10 (update of Eclipse underpinnings from 3.4 to 3.6). Every time I open Notes, the toolbars for DomNav and Ytria are moved to a row below the standard ones.. I can move them back next to the Notes toolbars, but if I quit Notes and reopen, they are on two rows again. Super annoying. Logged with IBM and HCL it since 9.0.1 FP10 days, but not fixed yet… Hogne, do you have toolbars from third party vendors?

    1. Hmm,no. I don’t have any third party toolbars, sorry. Sounds really strange. Does it happen in V10 and V11 too?

      1. yes all versions since 9.0.1 FP10 have this issue. The toolbar of the free version of the highly recommended Ytria tools (ScanEZ amongst others) is also affected, you can reproduce the issue with that.

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