Notes Tips #15: Search This View Part 2: Index and Replication

Create index in Notes database

I continue with my short and quick chapters on how to do a full text indexed search in Notes, that can find anything! Today: Index and replication (which isn’t as boring as it sounds! Promise!) 

Continue reading Notes Tips #15: Search This View Part 2: Index and Replication

What Happens to Your Facebook Profile When You Die?

Some of my real life and Facebook friends, as well as relatives of them, have died. A while after their funeral, you suddenly see that Facebook is telling you that it’s the dead person’s birthday. And then a lot of people who don’t know that this person has passed on are posting birthday greetings. It’s awkward, and can also be hurtful for the dead person’s family and friends.

However, there is a way to prevent this from happening. You can actually decide who should manage your Facebook profile when you die. This person (you can choose more than one) will then be able to do things such as pin a post on your timeline, respond to new friend requests and update your profile picture. They won’t be able to post as you or see your messages.

How to set this up

  1. Go to the pull down menu in the upper right corner and choose Settings:
    Settings menu choice
  2. A new page will open up. At the bottom of the options list under General Account Settings you see a choice called Manage account. Click on the Edit link:
    General Settings
  3. You will see a form called Your Legacy Contact:
    Legacy Contact
  4. Click on the field called Choose a friend and start typing the name of the Facebook contact you want to make your legacy contact. When the person appears in the list, click on her. You will then see this form:
    Legacy contact form

  5. You can edit the message that you want to send to the contact that you’ve added as your legacy contact. If you don’t want to send the legacy contact a message, just click Not Now. They will still be added as your legacy contact, and you will receive an email about it. However, I will strongly advice that you contact your legacy contact about this!

And that’s it. You now have a legacy contact who will take care of your Facebook profile when you die.

Delete the account if you die

If you don’t want to add a legacy contact, but want Facebook to delete your account when you die, you will find a link underneath the form that says Request account deletion:

Deactivate account

 

If you click on that link, this pops up:

Legacy confirm

 

What will happen now is that when you die, and Facebook gets a confirmation from your family, or others, that you indeed are dead, they will delete your account.

Too morbid? No, this is something you should consider about all your online accounts. Who will clean up after you?

What do you think about this functionality and this tip? Is there anything about Facebook you would like a tip about? Leave a comment below!

How to Use Facebook as a Blog

Have you ever read a blog posting from a someone, with photos and a nice summary of something they’ve experienced? Or read something that they wanted to share or discuss? And then thought: “Gee, I want to to that.”

But then you’ve realised that you don’t want all the hassle of setting up a blog, dealing with design, maybe a domain and a lot of administration? Well, there’s no need to be jealous of your blogging friends anymore. You can become a blogger in less than 2 minutes! Because you already have a ready to use blog tool: Facebook!

Where can you find it?

It’s a bit of a hidden feature if you don’t know about it. Sure, sometimes you will see a Facebook posting in your news feed from one of your friends that opens in a bigger window when you click on it, and which contains a title, a photo and formatted text. But surprisingly few use this function.

In the web browser you find the notes at the adress www.facebook.com/notes . To find notes (notater på norsk) on the cell phone, search for notes in the search field on in the Facebook app. The notes app will show up and you can click on it:

Notes on mobile

 

No matter what of these two options you choose, you will now get to a page that lists all the notes of your friends. These notes are like blog postings:

Facebook notes

 

Like your Facebook news stream, they are not listed chronologically. I haven’t found any way to sort them like that, if you do know any solution, feel free to leave a comment below.

To read a note, you either click on it’s title or the See more link. As you can see, a note can look like any normal blog posting:

A Facebook blog posting

 

To close the notes you just hit the Esc button on your keyboard, or the x in the upper right corner.

How to create your own

So, would you like to write your own? That’s easy!

You can create your own notes on both the mobile app as well as in the web browser. This recipe is for the web browser, but the principle is the same for both, even if there are fewer options for the cell phone app.

At the top of the facebook.com/notes page you find this button:

Write a note

 

Click on it, and the form for creating a note opens up:

Note form

 

You can now add a top photo (please do, it makes it much more inviting to read your note) and a title. And then you can start writing in the main rich text field.

To the left of the rich text field you have two icons. The right icon let’s you choose various types of formatting like headings, lists and quotations:

Formatting

You can also add photos by clicking on the plus sign:

Add photos

At bottom left of the note form, you have a button called Delete. Click on that if you don’t want to save or publish the note.

At the bottom right of the form you have the following buttons:

Audience: This is the button to the left. Here is where you choose your audience. Do you want only your friends to see this (or a subset of them) or do you want this note to be public for all to see? If you want to start a blog with a big readership, choosing Public is the way to go.

Save: Click on this if you need to save the note, but you don’t want to publish right now. Click on the x in the upper right corner to close the note.

Publish: Click on this when you are ready to publish it.

See all your notes and drafts

In the upper right corner on the www.facebook.com/notes page you will find two menu items:

Drafts and notes

 

My notes: This will give you a view of all your published notes. You can use this to go back to them if you want to edit them or delete them.

My drafts: This will give you a view of all your unpublished notes. You can use this to go back and finish them and publish them.

That’s it! Happy blogging!

PS! Facebook has a complete manual on how to use notes, in case you get stuck or have problems.

Did you like this tip, or have any feedback on it? Leave a comment below!

 

You Can Just Ignore These Facebook Postings With a Clear Conscience

There are two types of status postings you can just ignore, even if they try to tell you that you are a bad person for not sharing them.

I bet 5 of my friends won’t…

Batman memeI’m sure you’ve seen these lots of times. One of your friends has copied the text of a status update from someone else and pasted it. They are usually about cancer or depression. After a long text describing the illness you get this at the bottom:

“I’m going to make a bet, without being pessimistic, that out of my Facebook friends that less than 5 will take the time to put this on their wall to help raise awareness of and for those who have [insert illness here]. You just have to copy it from my wall and paste it to yours ”

So, not only content with shouting out that “hey, look what good person I am for doing this,” they also prey upon the conscience of their friends. I mean, who wants to appear to be a bad person not caring about the suffering of others, right?

Wrong! The next time someone post this, just ignore it. You are doing the world (and your newsfeed) a service. And you are a better person than the one who tried to guilt you into sharing.

The only thing you are telling the world by posting it is that not only are you a person who thinks posting a status update about an illness will help fight it. If you really want to make a difference for people with [insert illness here] donate money to organisations working with said infliction. Or volunteer for these organisations. If you want to post and brag about it, that’s fine. But do it without telling everybody how great you are and how awful they are for not doing it.

Actually, posting something like this is the least effective way to fight cancer, depression or what have you. Stop it!

I want to teach my students how fast a photo spreads

Teacher's posterI’m sure you’ve seen this one a lot, especially lately. A well meaning teacher says she wants to teach the kids of her class how fast a photo is spread on the internet. So they post a photo of a sign with this message, and tell everyone to share it. And since you think it’s important that the kids learn how to be careful on the internet, you do just that. DON’T!

First of all, this meme has been going on for over 8 years now (and a lot of times the poster is fake and it’s just someone having fun, and not a teacher). There are hundred teachers who have done it, so there’s no need to do it anymore. We know how fast a photo can spread.

My suggestion is this: Instead of posting your own meme, teach your kids how to google it. They can then use google, find the articles telling how fast a photo spreads, and then learn that they should be careful with photos on the internet. They also learn that they don’t need to spam others with things like this.

Another reason why you shouldn’t spam the newsfeed of your friends with this is that this has been done so much now that people are tired of it. It’s become spam! So most people have started to ignore it. So the more who post these, the more they will be ignored, and then you teach the children that photos are NOT spread as fast as their teacher claims.

So stop sharing these photos as well.

Now, if someone could just teach the parents about being careful with photos on the internet, we might get somewhere…

 

IBM Connections Tip #6: Make Your Wikis More Sexy

Very often, the start page of a wiki in IBM Connections tends to look like this:

Text only wiki

This looks very dull. It’s not very inviting for the users and the need for scrolling will make it harder for the users to find what they are looking for. Yes, you can tell the users to search the wiki, but believe me, they won’t!

I’ll admit it straight away: The wiki pictured above is made by yours truly, and it was made to document how to make wikis (am I meta or what?). The feedback from the users was that while my documentation was really good, it wasn’t very inviting for them to start using it. In this day and age, people want easier access to things. They want pictures and graphics, and their cell phones have spoiled them when it comes to no need for scrolling and having big colorful buttons to push.

A few months later we introduced Skype for Business in our company. And when the time came to create a wiki on how to use Skype for Business, I decided to try and spruce up the documentation a bit more. So this is the start page for the Skype for Business wiki:

Wiki icons

This time the feedback was much better:

  • Users didn’t have to scroll
  • The page looked much more inviting with graphics
  • The icons and text gave a good description of what each link was about

Both the icons and the text are clickable links (I show you how to make image links in a Connections wiki further down in this posting) and we took this even a step further in our next wiki. I can’t take full credit for what I’m showing you next. It was shown to me by Erik Borse from the company Item, and I rolled with it and expanded upon it.

We created a wiki to document our internal processes. From the wiki start page (which I cannot show you), you can click on an icon for Strategy and management. This is the wiki page you arrive at if you click on that icon:

Powerpoint icons

Each box is clickable, and it gives the user a quick and easy way to click on further down in the wiki structure. In addition, each box has it’s own unique color. If a user clicks on the orange box, all boxes and colors on the underlying pages will be orange. This way the user knows she is still within the same subject and page structure.

The really good part here is that there’s no need for the users to design those graphic buttons in a graphical tool You can create them in Microsoft Powerpoint.

  1. Start Powerpoint
  2. Go to the ribbon called Insert:
    Insert ribbon
  3. Click on Shapes:
    Shapes
  4. Choose the shape you want. The mouse pointer will now become a cross hair
  5. Click inside the Powerpoint document, hold the left mouse button pressed and then drag the mouse pointer to the right until you the figure has reached the desired size:
    Shape
  6. Release the mouse button
  7. Double click on the shape to go into editing mode. Add the text you want. If the text gets too big, you can either decrease the font size (just like you would change font size in a normal text document) or click on any of the circles surrounding the shape to resize it by pulling back or forth:
    Shape with text
  8. You can change the color of the shape in the ribbon menu:
    Color ribbon
  9. Click on the shape and make sure it looks like this:
    Shape with text
  10. Copy it (Hold down CTRL+C). If you hear an error sound from Windows, click outside the box and the inside it again to mark it. Try again
  11. Go to the wiki article, put it in edit mode, place the cursor in the spot where you want to paste the shape and paste it (CTRL + V):
    Pasted

PS! Making buttons like this from Powerpoint only works in Windows, it will not work on a Mac! 

What will work on both in Windows, Linux and on a Mac, however, is pasting regular images into the wiki article. And now I’ll show you how to create a link to another wiki-article, so that when a users clicks on an image, that article will load. This method works both for regular images and images created with Powerpoint:

  1. Open the wiki article you want to link to
  2. Go to the URL-field, mark the entire text and click copy it (either by right clicking on it or CTRL + C):
    Copy URL
  3. Go to the wiki article you are editing and click on the image you want to create into a link, right click on it and choose Image Properties:
    Image Properties
  4. The following screen will pop up:
    Image Properties Popup
  5. Click on the tab called Link:
    Link tab
  6. The popup will now give you this form:
    Link attributes
  7. Paste the wiki page address into the URL field. Use the Target pull down field to choose whether this link should be opened in a new window or not
  8. Click OK

That’s it. Now the image will contain a link that will open the wiki page you linked to. Save the wiki article and test that everything works fine (it should).

I’m not saying this is the perfect way to construct wikis, but in my experience it does make wikis look nice and easier to use. And it’s really easy to learn how to do it, without becoming an HTML expert. Of course, if you do know HTML, you can make some pretty impressive wiki designs, but I wanted to show you an easy trick which is more achievable for everyone.

Did you like this tip? Leave a comment either here or on the social media platform where you found it! And give me a follow!

IBM Connections Tip #4: Save Connections Posting for Later

In my previous blog posting I showed you how you can save a Facebook posting so that you can read it later without worrying about it disappearing. A lot of IBM Connections users don’t know that you can actually do this in the activity/news stream in Connections as well.

Let’s say you are at work. While you are looking through your activity stream in the morning, you see a posting that you feel the need to follow up on later. Unfortunately you know that because of the hight volume of traffic on your Connections site, there is no way you will be able to find it again in the activity stream. Not to worry, you can save it and find it, very easily, later.

In the web browser:

  1. Under each posting in the activity stream, you will find a link called Save this:
    Save this
  2. Click on it. It will now tell you it is saved:
    Saved
  3. Go to the left side menu in Connections and find the menu item called Saved:
    Saved menu
  4. Click on it and all your saved items will now be listed:
    Saved items
  5. You can now click on any saved posting and interact with it or open it, just like if it was in the regular activity stream

If you want to remove an item from the Saved list you hover your mouse pointer over it and click on the x that will appear in the upper right corner:
Remove item

After clicking on it you will be asked to confirm that you want to remove it from saved.

On a mobile device

You can also save things and view them later in the IBM Connections application for your mobile or pad. These screen shots are taken on an Android Galaxy S5 phone. Unfortunately my application is in Norwegian, but I think you will be able to follow the logic anyway.

  1. Find the posting in the activity stream:
    Activity stream on cell phone
  2. With your finger, press down on the posting and keep it pressed until this window pops up:
    Save on mobile
    The top most selection (Lagre) means Save. Click on it.
  3. You will now be told that it’s saved.
  4. Go to the main menu and find the menu item called Saved
  5. All your saved items will now be listed:
    Saved mobile
  6. You can now interact with this posting just as if it had been in the normal activity stream

To remove it from the saved list, press with your finger on the posting until a pop up window appears. Choose Remove from Saved. The posting will now be removed (you will not be asked to confirm).

I hope that helps you keep afloat on all that you need to follow up on in your Connections environment.