Learn about the shortcuts that makes it so much faster to easily start some of the standard applications in HCL Notes.
Tag: email
Notes Tip #23: Preview on Bottom, to the Side Or Not at All?
Do you want to preview your emails, calendar entries or To dos in HCL Notes? Do you want to do it on top or sideways? That is the question.
Continue reading Notes Tip #23: Preview on Bottom, to the Side Or Not at All?
Notes Tips #21: You Got a Date with Mail
A very quick and short tip on how you can easily sort your email by date.
Notes Tips #19: Flag an Email for Followup
Are you in a situation where email is still the place where most of your information and work assignments arrive? Then this will help you to stay on top of your tasks!
Notes Tips #18: Keep Track of Your Mail Conversation
Are you looking for a previous email in a long email thread? Did you know that Notes solves that for you with one click? Read on!
Continue reading Notes Tips #18: Keep Track of Your Mail Conversation
The Mystery of the Duplicate Mail Folders
A user contacted me and said that in the dialog box for moving an email to a folder, several of his folders were suddenly duplicated, but not in the left side menu in his Notes mail. This is how I found what had happened and managed to solve it.
How to Check Whether an Email From Facebook is Genuine or Not
Sometimes you can become too suspicious when you receive an email about a security breach in one of your many online or social media accounts. I thought that two emails I received from Facebook were phishing attempts. Turns out they were genuine. This is how you can check whether an email from Facebook is genuine or not!
Continue reading How to Check Whether an Email From Facebook is Genuine or Not
Do You Want to Contribute to What Domino V11 Should Be?
Last year IBM had jams with IBM customers, users, business partners and others to get feedback on what IBM Notes and Domino V10 should contain. Now they are inviting YOU to do the same for V11!
Continue reading Do You Want to Contribute to What Domino V11 Should Be?
Why the GDPR Emails You’ve Received in the Past Weeks Probably Are Illegal
I’m sure you have received them too. Tons of annoying emails where companies or organisations are explaining to you how they value your privacy, and that because of the new GDPR directive from the EU, they are asking for your consent to continue sending you emails.
Yes, there is a new directive that will soon be put into action. The original date was on May 25th, but it’s now been postponed until June. However there was most likely no need for the company to send you an email asking for your consent. In fact, these emails are most likely illegal and a violation of both GDPR and privacy rules that already are in effect!
In an article in the Guardian, Toni Vitale, the head of regulation, data and information at the law firm Winckworth Sherwood, says that businesses are not required to ask for your consent. They already have your consent because of the existing 1998 Act, which was made in preparation for GDPR.
Also: Consent is just one of the six legal grounds under GDPR. The others are contract, legal obligation, vital interests, public interest and legitimate interests.
In addition, recital 171 of the GDPR makes it clear that you can continue to rely on any existing consent that they already had from you, which you gave them by signing up in the first place. There is absolutely no reason to ask for your consent again. All an organisation has to do is to make sure the consent met the GDPR standard, and that they are properly documented.
In short: You have received tons of unnecessary annoying emails for no reason other than a lot of consultants wanted to make a shitload of money by preying on the misguided fear that companies could be fined insane amounts of money. Naturally these companies wanted to cover their asses.
Not only that, but by emailing you these GDPR emails, the sender will most likely be breaching the rules set by the Privacy and Electronic Communications Regulations, which makes it an offense to email someone to ask them for consent to send them marketing by email!
To quote Vitale: “If the business really does lack the necessary consent to communicate with you, it probably lacks the consent even to email you to ask you to give it that consent.”
On the positive side, if you just ignore these emails and don’t click on any of the links in them, you will not receive more annoying marketing emails from the companies that sent them to you…
Using IBM Verse (and Notes) to Keep Track of My Traveling Plans
Don’t let the headline fool you. I also show you how you can do this in Outlook, Gmail, Yahoo and other email and calendar clients as well!
I’m a pretty disorganized person who had to force myself to become organized. And I have succeeded pretty well with it, even if I do have a few relapses now and then.
In the past keeping track of my traveling plans, tickets and hotel reservations was pure hell. Especially in the days with printed tickets. For the past 5 years I’ve been using my cell phone to keep track of everything while travelling. And I do not use one app for the hotel reservations, one app for the airline tickets and so on. I import everything into my calendar on my Android cell phone. I used to do the same on my good old Nokia N8, and you can of course do this on your Iphone as well.
First of all: You need an email and calendar application on your cell phone. Personally I’m using IBM Verse, but there are also several other apps for this, including Gmail and Outlook. The application will make it possible for you to read and send email directly from your phone, as well as read and update your calendar. I will show you two ways of updating your cell phone calendar with all of your travelling plans, tickets and reservations.
From the confirmation page
When you you’ve booked a hotel or flight online, you will get to a confirmation page after the order has been completed. Very often you will find a link, icon or button like this on the confirmation page:
Sometimes you will have to click on it to get suggestions for the various types of calendars and sometimes they will all be listed. In this example I’m using hotels.com. When I click on the button link pictured above I get this:
If your email client is not listed, click on ical Calendar. Since I’m using IBM Verse that’s what I have to do. A screen pops up where I have to put in my email adress:
Now hit Send.
No matter what method you chose above, you will now receive an email that looks just like a meeting invitation. Simply click Accept or Add to Calendar (or whatever it’s called in the email client you are using) in that email, and the reservation will be added to your calendar, with all the most important details (like reference number, addresses, times, dates and so on).
From the confirmation email
What I describe here will only work if you are sitting on a computer. As far as I know, this is not possible on a cell phone application.
Often when you get a travelling confirmation by email from an airline, or a reservation confirmation from an hotel, the email will sometimes contain a link or button that will look very similar to this:
Choose your email client. If you are using Google or Yahoo, it will open up your calendar and you will see a web form where you can add details and then confirm that you want to add this to your calendar.
If you choose Outlook or iCal (sometimes this will be called ics) you will be asked to save the ics file to your computer:
Open your email client. In my case I’m using IBM Notes since, as far as I know, this can’t be done in IBM Verse (which is the web version of my email) yet. Go to the calendar and find the import function. In IBM Notes it’s under File -> Import A file dialog will pop up. Choose .ics as the file type:
Navigate to the file, click on it and then click Import. You will be asked to confirm that you want to add it to your calendar. Do this and now it will be imported, with all the details you need.
In Outlook you import ics.files under File -> Open & Export -> Open Calendar:
A file dialog will pop up:
Navigate to the file, click on it and then click Open. A window for creating a new calendar entry will open. Here you can add additional details if you want. Click Save & Close to create the calendar entry.
Synchronisation
The beauty of all this is that you don’t even have to think about whether you add these entries in the calendar on your cell phone or in the calendar of your email client. The entries are synchronised, both ways, between your phone and the client.
Here’s how my travelling plans look in IBM Verse on my phone:
I can open one of these entries by clicking on it. If I click on my hotel reservation I will get the confirmation number, time and date for check in and check out, the address and contact information for the hotel and even details on how to cancel:
Pretty neat, eh? All your travelling arrangements on your cell phone.
PS! Most email providers also gives you the option to use an online web version of your email. This means that even if you have imported this in your local Outlook or IBM Notes client (or other calendar and email client) this will also be visible in the online web version! This means if you lose your cell phone, you can simply use a computer and log on to your email via web, get the details from your calendar there and then print them out or write them down.
Any ideas for even better ways to do this? Did you find any errors? Did you like this? Hate it? Please leave some feedback in the comments field below!