I continue with my short and quick chapters on how to do a full text indexed search in Notes, that can find anything! Today: Index and replication (which isn’t as boring as it sounds! Promise!)
Continue reading Notes Tips #15: Search This View Part 2: Index and Replication
Get ready for a series of relatively short postings about the most powerful search in Notes. It can find ANYTHING!
Continue reading Notes Tips #14: Search This View Part 1: Is it Indexed?
Take CTRL with your searches in a Notes view or folder by using the F!
Searching inside a view or folder in the HCL Notes client is incredibly easy. Just simply start typing!
Continue reading Notes Tips #12: Just Type and Ye Shall Find
Some of my real life and Facebook friends, as well as relatives of them, have died. A while after their funeral, you suddenly see that Facebook is telling you that it’s the dead person’s birthday. And then a lot of people who don’t know that this person has passed on are posting birthday greetings. It’s awkward, and can also be hurtful for the dead person’s family and friends.
However, there is a way to prevent this from happening. You can actually decide who should manage your Facebook profile when you die. This person (you can choose more than one) will then be able to do things such as pin a post on your timeline, respond to new friend requests and update your profile picture. They won’t be able to post as you or see your messages.
And that’s it. You now have a legacy contact who will take care of your Facebook profile when you die.
If you don’t want to add a legacy contact, but want Facebook to delete your account when you die, you will find a link underneath the form that says Request account deletion:
If you click on that link, this pops up:
What will happen now is that when you die, and Facebook gets a confirmation from your family, or others, that you indeed are dead, they will delete your account.
Too morbid? No, this is something you should consider about all your online accounts. Who will clean up after you?
What do you think about this functionality and this tip? Is there anything about Facebook you would like a tip about? Leave a comment below!
Have you ever read a blog posting from a someone, with photos and a nice summary of something they’ve experienced? Or read something that they wanted to share or discuss? And then thought: “Gee, I want to to that.”
But then you’ve realised that you don’t want all the hassle of setting up a blog, dealing with design, maybe a domain and a lot of administration? Well, there’s no need to be jealous of your blogging friends anymore. You can become a blogger in less than 2 minutes! Because you already have a ready to use blog tool: Facebook!
It’s a bit of a hidden feature if you don’t know about it. Sure, sometimes you will see a Facebook posting in your news feed from one of your friends that opens in a bigger window when you click on it, and which contains a title, a photo and formatted text. But surprisingly few use this function.
In the web browser you find the notes at the adress www.facebook.com/notes . To find notes (notater på norsk) on the cell phone, search for notes in the search field on in the Facebook app. The notes app will show up and you can click on it:
No matter what of these two options you choose, you will now get to a page that lists all the notes of your friends. These notes are like blog postings:
Like your Facebook news stream, they are not listed chronologically. I haven’t found any way to sort them like that, if you do know any solution, feel free to leave a comment below.
To read a note, you either click on it’s title or the See more link. As you can see, a note can look like any normal blog posting:
To close the notes you just hit the Esc button on your keyboard, or the x in the upper right corner.
So, would you like to write your own? That’s easy!
You can create your own notes on both the mobile app as well as in the web browser. This recipe is for the web browser, but the principle is the same for both, even if there are fewer options for the cell phone app.
At the top of the facebook.com/notes page you find this button:
Click on it, and the form for creating a note opens up:
You can now add a top photo (please do, it makes it much more inviting to read your note) and a title. And then you can start writing in the main rich text field.
To the left of the rich text field you have two icons. The right icon let’s you choose various types of formatting like headings, lists and quotations:
You can also add photos by clicking on the plus sign:
At bottom left of the note form, you have a button called Delete. Click on that if you don’t want to save or publish the note.
At the bottom right of the form you have the following buttons:
Audience: This is the button to the left. Here is where you choose your audience. Do you want only your friends to see this (or a subset of them) or do you want this note to be public for all to see? If you want to start a blog with a big readership, choosing Public is the way to go.
Save: Click on this if you need to save the note, but you don’t want to publish right now. Click on the x in the upper right corner to close the note.
Publish: Click on this when you are ready to publish it.
In the upper right corner on the www.facebook.com/notes page you will find two menu items:
My notes: This will give you a view of all your published notes. You can use this to go back to them if you want to edit them or delete them.
My drafts: This will give you a view of all your unpublished notes. You can use this to go back and finish them and publish them.
That’s it! Happy blogging!
PS! Facebook has a complete manual on how to use notes, in case you get stuck or have problems.
Did you like this tip, or have any feedback on it? Leave a comment below!
There are two types of status postings you can just ignore, even if they try to tell you that you are a bad person for not sharing them.
I’m sure you’ve seen these lots of times. One of your friends has copied the text of a status update from someone else and pasted it. They are usually about cancer or depression. After a long text describing the illness you get this at the bottom:
“I’m going to make a bet, without being pessimistic, that out of my Facebook friends that less than 5 will take the time to put this on their wall to help raise awareness of and for those who have [insert illness here]. You just have to copy it from my wall and paste it to yours ”
So, not only content with shouting out that “hey, look what good person I am for doing this,” they also prey upon the conscience of their friends. I mean, who wants to appear to be a bad person not caring about the suffering of others, right?
Wrong! The next time someone post this, just ignore it. You are doing the world (and your newsfeed) a service. And you are a better person than the one who tried to guilt you into sharing.
The only thing you are telling the world by posting it is that not only are you a person who thinks posting a status update about an illness will help fight it. If you really want to make a difference for people with [insert illness here] donate money to organisations working with said infliction. Or volunteer for these organisations. If you want to post and brag about it, that’s fine. But do it without telling everybody how great you are and how awful they are for not doing it.
Actually, posting something like this is the least effective way to fight cancer, depression or what have you. Stop it!
I’m sure you’ve seen this one a lot, especially lately. A well meaning teacher says she wants to teach the kids of her class how fast a photo is spread on the internet. So they post a photo of a sign with this message, and tell everyone to share it. And since you think it’s important that the kids learn how to be careful on the internet, you do just that. DON’T!
First of all, this meme has been going on for over 8 years now (and a lot of times the poster is fake and it’s just someone having fun, and not a teacher). There are hundred teachers who have done it, so there’s no need to do it anymore. We know how fast a photo can spread.
My suggestion is this: Instead of posting your own meme, teach your kids how to google it. They can then use google, find the articles telling how fast a photo spreads, and then learn that they should be careful with photos on the internet. They also learn that they don’t need to spam others with things like this.
Another reason why you shouldn’t spam the newsfeed of your friends with this is that this has been done so much now that people are tired of it. It’s become spam! So most people have started to ignore it. So the more who post these, the more they will be ignored, and then you teach the children that photos are NOT spread as fast as their teacher claims.
So stop sharing these photos as well.
Now, if someone could just teach the parents about being careful with photos on the internet, we might get somewhere…
Very often, the start page of a wiki in IBM Connections tends to look like this:
This looks very dull. It’s not very inviting for the users and the need for scrolling will make it harder for the users to find what they are looking for. Yes, you can tell the users to search the wiki, but believe me, they won’t!
I’ll admit it straight away: The wiki pictured above is made by yours truly, and it was made to document how to make wikis (am I meta or what?). The feedback from the users was that while my documentation was really good, it wasn’t very inviting for them to start using it. In this day and age, people want easier access to things. They want pictures and graphics, and their cell phones have spoiled them when it comes to no need for scrolling and having big colorful buttons to push.
A few months later we introduced Skype for Business in our company. And when the time came to create a wiki on how to use Skype for Business, I decided to try and spruce up the documentation a bit more. So this is the start page for the Skype for Business wiki:
This time the feedback was much better:
Both the icons and the text are clickable links (I show you how to make image links in a Connections wiki further down in this posting) and we took this even a step further in our next wiki. I can’t take full credit for what I’m showing you next. It was shown to me by Erik Borse from the company Item, and I rolled with it and expanded upon it.
We created a wiki to document our internal processes. From the wiki start page (which I cannot show you), you can click on an icon for Strategy and management. This is the wiki page you arrive at if you click on that icon:
Each box is clickable, and it gives the user a quick and easy way to click on further down in the wiki structure. In addition, each box has it’s own unique color. If a user clicks on the orange box, all boxes and colors on the underlying pages will be orange. This way the user knows she is still within the same subject and page structure.
The really good part here is that there’s no need for the users to design those graphic buttons in a graphical tool You can create them in Microsoft Powerpoint.
PS! Making buttons like this from Powerpoint only works in Windows, it will not work on a Mac!
What will work on both in Windows, Linux and on a Mac, however, is pasting regular images into the wiki article. And now I’ll show you how to create a link to another wiki-article, so that when a users clicks on an image, that article will load. This method works both for regular images and images created with Powerpoint:
That’s it. Now the image will contain a link that will open the wiki page you linked to. Save the wiki article and test that everything works fine (it should).
I’m not saying this is the perfect way to construct wikis, but in my experience it does make wikis look nice and easier to use. And it’s really easy to learn how to do it, without becoming an HTML expert. Of course, if you do know HTML, you can make some pretty impressive wiki designs, but I wanted to show you an easy trick which is more achievable for everyone.
Did you like this tip? Leave a comment either here or on the social media platform where you found it! And give me a follow!
In my previous blog posting I showed you how you can save a Facebook posting so that you can read it later without worrying about it disappearing. A lot of IBM Connections users don’t know that you can actually do this in the activity/news stream in Connections as well.
Let’s say you are at work. While you are looking through your activity stream in the morning, you see a posting that you feel the need to follow up on later. Unfortunately you know that because of the hight volume of traffic on your Connections site, there is no way you will be able to find it again in the activity stream. Not to worry, you can save it and find it, very easily, later.
If you want to remove an item from the Saved list you hover your mouse pointer over it and click on the x that will appear in the upper right corner:
After clicking on it you will be asked to confirm that you want to remove it from saved.
You can also save things and view them later in the IBM Connections application for your mobile or pad. These screen shots are taken on an Android Galaxy S5 phone. Unfortunately my application is in Norwegian, but I think you will be able to follow the logic anyway.
To remove it from the saved list, press with your finger on the posting until a pop up window appears. Choose Remove from Saved. The posting will now be removed (you will not be asked to confirm).
I hope that helps you keep afloat on all that you need to follow up on in your Connections environment.
IBM added support for libraries (derived from Content Manager) in IBM Connections 4.5 Unfortunately the Files-plugins for IBM Notes, Windows Explorer, Microsoft Office 2010, Outlook or Open Office do not support libraries. I’m sure I’m not the only one who has received complaints from users about this.
Then I remembered that at the IBM Connect conference last year, it was also announced that IBM Quickr was discontinued, and that companies using Quickr instead could use libraries in IBM Connections. We used Quickr at my previous employer, and there we had a great plugin that made it possible to work directly with files that had been uploaded to a Quickr Place. You could also create new files, as well as folders, and you could also rearrange files and folders and even rename them. The plugin was used from Microsoft Office, IBM Notes, Explorer, Outlook and IBM Sametime. I don’t think it exists for Open Office.
So I downloaded the IBM Lotus Quickr Connector, and did the following (click on the screen captures to see them in a larger and slightly more readable format):
1) Closed IBM Notes and all Microsoft Office programs that were running
2) Double clicked on the downloaded file and started the installation:
3) I chose the language for the installation
4) Clicked Next.
5) Agreed to the license rules (we all read through these, right?)
6) Got to the screen where I chose what programs the plugin should be installed for:
7) As a default, all of them are selected, so you have to deselect the ones you don’t want. I did this by clicking on the small arrow to the right, and then I chose This feature will not be available:
8) In my case I only wanted the plugin for Microsoft Office, IBM Notes and Windows Explorer:
9) I clicked Next. I was then asked about the location for the plugin, but I wanted it installed in the standard catalogue, so I just hit Next again. On the next screen I chose Install and the installation started to run. If you do this, and you still have one of the programs that will be using the plugin open, you will be told to try again after closing said program down.
10) After the installation I was told to restart my computer, which I did.
Now I was ready to configure the plugin. But here’s the trick. I was going to tell the plugin to connect up to our IBM Connections server, and not a Quickr server. We don’t even run Quickr at our company.
Here’s how you set up this plugin to work with your libraries instead of a Quickr Place:
You can do this from any of the programs that will be using the plugin, and you only need to do it once. So if you do it in Outlook, you will not have to do it again in Office later. Most people will probably do it from Windows Explorer. The process and all pop up windows will look the same no matter where you do this from.
1) I opened Microsoft Word and found the new ribbon called Places:
2) I then found the Configure button and chose Add Places…:
In Windows Explorer you would have done this by right clicking on the new Team Places icon which is located beneath the list of all your disks and network drives:
3) The following screen appears:
4) Now, this is where we do the trick. Instead of entering the address of a Quickr server, you enter the address of your IBM Connections server. Trust me, it will work! Then it’s time to choose your Authentication type. You do that in the pull down menu. In our company we use Integrated Windows Authentication, so I chose that (this means that our users only have to log on to Windows, they don’t have to log on to IBM Notes, IBM Sametime or any plugins). If your company doesn’t have this you choose Basic enter your User ID and Password. Hit Next.
5) On the next screen, all libraries that you have access to in IBM Connections will be listed. They will not be sorted by community, however, so I always instruct my users to include the community name in the name of the library:
6) Then you just check the libraries you want access to and hit Finish. They are now accessible directly from all the programs where you will be using the plugin. If you want to add or remove places later, you just choose Add New Places again and add or remove to your heart’s delight.
But there’s one more thing you need to do before you can use this 100% seamlessly. Open up your IBM Connections site in your web browser. Then navigate to a community containing one of the libraries you just chose. Open the library and scroll to the very bottom of it. You will need to activate that the Quickr plugin should be allowed to check in and out documents from the library:
If it looks like it does above everything works just fine. If not, the link to the right of Subscribe to this library will tell you that you need to activate it. To do so, you click on that link and confirm your choice in any pop up windows that might appear. When it looks like it does above everything is fine.
Another way to check if this is ok is to open up a file in the library. If the button the left says Download, it’s not ok:
If the button to the left says Edit, everything is hunky dory:
If you click on Edit the document will be checked out, downloaded and opened in the correct program. You can now edit the file. Every time you save, it will be saved directly into the library. You can also check the file in from the program you are editing the file in.
PS! You need to have at least write access to the library. If you only have reader’s access, you will naturally not be allowed to check out or check in files.
I hope this was useful for you, and that you now will be able to work directly with files in libraries, until IBM starts supporting libraries in the regular Files plugin.
